Form Center

By signing in or creating an account, some fields will auto-populate with your information and your submitted forms will be saved and accessible to you.

Special Event Application

  1. Town of Surf City

  2. Town of Surf City Special Events Application

    Events held at Town facilities require an application that will need to be reviewed by the Town of Surf City Department heads. All event applications require a $150 fee prior to review. Applications requiring Town Council approval must be submitted 60 days prior to the event. Application requiring Town Personnel must be submitted 30 days prior to the event.

  3. Sec. 4-34.1. Special event permits.

    Notwithstanding the other provisions of this article, the town council may issue, or delegate to the town manager authority to issue, special permits for special events which include the use of vehicles on the beach, including not-for-profit fundraising events, not-for-profit community events, and municipally-sponsored events or activities. The issuance of such permits may be accompanied by conditions designed to protect the public safety, health, and welfare. (Ord. No. 2001-10, 3-14-01; Ord. No. 2018-07, § I, 9-4-18) Editor's note—On January 3, 2002, the council delegated authority to the town manager to issue special events permits.

  4. Event Rules

    No Glass* No Alcohol* No Fighting* No Firearms * No Littering* No Structures* Noise Ordinance enforced* No Stakes in the ground* No Fires* No charcoal grills permitted* Animals must be on a leash at all times

  5. Alcohol is not permitted at public events.

  6. Insurance Requirements and Minimum Limits

    The responsible organization shall procure and maintain, at its own costs, liability insurance in the amount of not less than $1,000,000. Events using public property are required to secure an insurance policy for the event that lists the Town of Surf City on coverage. All general liability coverage must list the Town of Surf City as additionally insured. A copy of all certificates of insurance for all coverage must be provided prior to acceptance of application.

  7. Select the items below that apply*

  8. Choose type of music

  9. This is a Non-Profit Organization*

  10. Do you plan to have food vendors at this event?*

  11. Will roads need to be closed for this event? *

  12. Estimated number of participants?

  13. Events that exceed 300 participants will need to supply Portable restrooms.

  14. Emergency Service Plan - Will there be any on-site first aid or ambulances? *

  15. * Organizers of runs and other race events are responsible for providing traffic and /or crowd control which shall be handled by the Town of Surf City Police Department. Organizers of waterborne activities are responsible for providing adequate water safety resources to assure the safety of participants, handled by the Town of Surf City Fire Department. Depending on the nature of the event, the Town Manager, or the Town Council may require police assistance with traffic/crowd control, additional Ocean Rescue support, and/or Emergency Medical Services support. Additional fees for these services may be incurred.

  16. * I herby certify that I am the authorized and responsible representative of the applying group and that I am at least 18 years of age. I understand that if any information is found not to be accurate, additional fees and/or fines may be assessed and/or my permit may be revoked.

  17. * I agree to comply with all Town ordinances, rules, regulation and other applicable laws.

  18. * I agree to save and keep the Town free and harmless from any and all loss, damages or claims for damages, including attorney's fees and litigations cost, arising from or out of the Special Event.

  19. * I understand that if the event is cancelled I will receive a refund of my $150 application fee less $15 administrative fee.

  20. * I agree to provide proof of general liability insurance listing the Town as additionally insured with limits no less than 1 (one) million dollars (Per Occurance). General liability insurance must be in place and presented to Town with 72 hours of the event.

  21. * I understand that by digitally printing my name I am agreeing to all requirements in this application.

  22. Leave This Blank:

  23. This field is not part of the form submission.